Opportunities

ADMINISTRATIVE ASSISTANT
Part-Time, Hybrid

Posted May 1, 2024

About Surf Point

Surf Point is a 501(c)3 nonprofit organization that supports visual artists and art professionals with a year-round, peer-nominated residency program on the coast of York, Maine. Surf Point presents public programs; protects, conserves, and shares its 45-acre property; and researches and promotes our historic legacy through its facility, archives, and collection.

Overview

Surf Point (SP) is seeking a detail-oriented individual with strong administrative skills to provide part-time support for SP’s Executive Director (ED) and Program Manager (PM). This role is also valuable in supporting SP’s programming, communications, and fundraising. The role requires excellent organizational abilities, verbal and written communication skills, and proficiency in Google Suite, social media, and databases. This position reports directly to the PM, with weekly summary and check-in meetings. This position is hybrid, with most days spent working from home and occasional work at SP in York Harbor, ME. This position is new and is subject to modification of responsibilities as SP grows.

Roles and Responsibilities:

• Administrative scheduling, including meetings, resident arrangements, special projects

• Development support, including thank you letters, database/email list updates, grant deadlines, and other research

• Assist with residency cycle implementation, including creating Google Forms

• Update and maintain online Google Drive, Little Green Light database, and other administrative systems

• Communications such as maintaining an active presence on Instagram and growing its audience; reviewing and editing the website on Squarespace; event promotion, including in-person flyering, online calendar posts

• Monthly in-person work for meetings, on-site help with public events, and/or residency

• Research and purchases related to the facility

Qualifications:

• 2+ years of relevant work experience

• Commitment to the mission and strong interest in the arts

• Positive attitude, strong work ethic, and ability to receive feedback with respect

• Ability to work independently and ask for help when needed

• Incredible organizational skills with attention to detail and problem-solving; Strong written and verbal communication skills

• Strong technical skills in computer literacy

• Aptitude in digital/social media and Instagram

• Valid Driver’s License and personal vehicle for work use

• Access to a personal computer and phone; ability to work from home

Compensation and Hours

This position pays $25/hour and works 20/week on dedicated days, with occasional work on weekends for events. This position is part-time and not eligible for benefits or overtime. Regular Part-Time Employees accrue vacation leave on a pro-rata basis. 

How to Apply

Please submit a resume and cover letter sharing your interest in this position, applicable skills and two professional references addressed to Executive Director Yael Reinharz at info@surfpoint.me. Deadline to apply is May 25. Anticipated start date is June-July.